Harrington Boyd Limited is committed to protecting and respecting your privacy.
This policy sets out the basis on which your personal data will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how it will be treated by us.
For the purpose of the General Data Protection Regulations (the "Regulations") the data controller is: Harrington Boyd Limited of 1st Floor, Talbot House, 17 Church Street, Rickmansworth, Herts, WD3 1DE.
The core data privacy principles below are the foundation of this policy:
Lawfulness, fairness and transparency
Harrington Boyd shall process personal information fairly, and in accordance with this policy and applicable laws.
Harrington Boyd will take all reasonable steps to ensure that personal information is accurate and complete and will rectify or erase any incorrect personal information without delay.
Harrington Boyd will ensure that personal information collected is for specified, explicit and legitimate purposes and only to the extent necessary to fulfil those purposes.
Harrington Boyd will only keep personal data for as long as is necessary to fulfil the purposes for which it was collected or to comply with applicable law/for tax purposes/for Government or regulatory requirements.
All personal information collected will be processed in a secure manner.
We may collect and process the following data about you:
Harrington Boyd is an employment business and employment agency (as defined by the Conduct Regulations). With this purpose in mind, in pursuit of these legitimate interests, Harrington Boyd will process information relevant to our business and in order to be able to provide professional services to potential and current candidates and clients.
Harrington Boyd will only collect and use information as described in this policy or as expressly advised to you. Depending on the nature of the information, we will process data in order to comply with applicable laws and regulations relevant to Harrington Boyd’s business. In addition to this, where the apparent processing appears to go beyond legal or governmental requirements, Harrington Boyd will be processing information in accordance with our “legitimate interests” where we have determined that such interests are not overridden by your interests or fundamental rights and freedoms.
All information you provide to us is stored on secure servers.
Unfortunately, the transmission of information via the Internet is not completely secure. So, whilst we will do our best to protect your personal data, we cannot ensure the security of your data transmitted to our site. Any transmission is at your own risk. Once we have received your information we will use strict procedures and security features to prevent unauthorised access.
This will depend on a number of factors, but will centralise around the nature of our relationship with you. For each category of data, we have considered the manner in which we process data against the rights and freedoms of the individual to ensure that we are acting reasonably and proportionately.
Broadly speaking there are two scenarios that will determine the timeframes for retention of data:
What that reasonable period of time is will depend on your particular situation. For example, we have taken the view that for Contractors and Candidates, we would need to retain basic contact information together with a summary of your skills and experiences (which will most likely be in the form of your CV). In our opinion, it would be reasonable to retain such information for a period of 5 years after last contact, unless there are additional factors to consider (for example, if you say you are on a project for the next “24 months” and we should contact you then).
Where you are a Contractor and we have entered into contractual agreements for your services, we will naturally hold contact information for you, and such information will be held in accordance with the principles above. However, we will also have been sent financial information, background information and right to work documentation. Due to the increased sensitivity involved with this type of information, unless there are additional factors to consider, we will only hold such information for the duration of your contract and for a period of 7 years after expiry of your contract.
We may use information held about you in the following ways:
Where you provide us with a copy of your CV we will not make any material changes to the information.
We will provide your data to potential employers that have notified us of vacancies for which you may be qualified but only with your express permission. It is your responsibility to notify us of any employers to whom you do not wish to submit your details.
You have the right to request us not to disclose any of your personal data or information or to pass information to third parties as well as the following:
We will usually inform you before collecting your data, if we intend to disclose your information to any third party and you can exercise that right by contacting us at email@example.com. In addition, should you feel that Harrington Boyd have misused your data or in breach of the GDPR, you should also feel free to contact the ICO.
Following the introduction of the GDPR, you will have additional rights including the right to be forgotten and to data rectification.
The Act gives you various rights including the right to access information held about you. Your right to access can be exercised in accordance with the Act.